Job Summary
We are seeking a Research Operations Analyst to support a multi-year mineral title consolidation program for one of the largest royalty funds in the United States. The fund manages a land position spanning across hundreds of counties and multiple states.
This is a program-scale, long-term engagement that spans the full retitling pipeline- from title research through revenue recovery. The role begins with a strong focus on chain-of-title research, but is designed as an entry point into a broader operational career path across adjacent functions including curative resolution, owner communications, recording operations, and revenue administration.
The ideal candidate combines the analytical rigor of a legal researcher, the precision of a data analyst, and the operational adaptability to learn and execute across evolving workflows.
Key Responsibilities
- Conduct structured chain-of-title research for owner/fund pairs, tracing ownership histories from current ownership back to origin.
- Review and interpret legal documents including deeds, probate filings, court orders, affidavits, conveyance instruments, and powers of attorney.
- Cross-reference ownership data across multiple sources (county records, ownership registers, transfer histories) to verify accuracy and identify discrepancies.
- Identify and document title gaps, ownership defects, missing documents, inflated decimals, and chain breaks, and flag issues for review and resolution.
- Classify ownership records using the program's A/B classification framework (clean title vs. curative required).
- Enter research findings into structured databases using defined workflows and validation protocols.
- Assemble and maintain complete evidence packs, including supporting documents, source references, and classification rationale, with proper version control.
- Ensure all research outputs meet quality standards, targeting a 90%+ first-pass acceptance rate, and participate in quality control audits.
- Navigate and extract data from county clerk and recorder systems across multiple jurisdictions, adapting to varying formats and access methods.
- Use land records aggregator platforms where direct county access is limited or incomplete, and document county-specific access constraints.
- Maintain consistent productivity against defined throughput benchmarks, with improving efficiency over time.
- Follow established research methodologies, SOPs, and workflow protocols, and incorporate feedback to continuously improve accuracy.
- Cross-train into additional operational functions over time, including curative resolution, owner communications, recording operations, operator engagement, and revenue transition workflows, following structured training and competency assessments.
Qualifications
- Bachelor's degree in Law, Business, Finance, Political Science, Public Administration, or a related field.
- Strong analytical and research skills with exceptional attention to detail and ability to maintain accuracy across high-volume work.
- Ability to read, interpret, and extract information from legal and property-related documents.
- Proficiency in Microsoft Office (Excel, Word, Outlook) and comfort working with structured databases.
- Strong written communication skills to document findings, flag issues, and assemble structured evidence files.
- Ability to manage multiple workflows simultaneously while maintaining organization and meeting productivity targets.
- Self-disciplined, reliable, and comfortable working within structured processes and defined methodologies.
- Strong learning agility and adaptability as responsibilities expand across the operational pipeline.
- Fluency in English is required; French, Arabic, or Urdu is a plus.
Nice to Have
- Experience in title research, legal research, land records, real estate transactions, or property administration.
- Familiarity with U.S. county records systems, land data platforms, or document aggregator services.
- Understanding of property ownership structures, mineral rights, or chain-of-title concepts.
- Experience in data entry, document review, or compliance-driven environments with quality standards.
- Exposure to oil & gas operations, royalty administration, or mineral interest management.
- Experience working in cross-functional, distributed teams across multiple time zones.
